Safeguarding Policy

St Austell Wheelers Youth Academy (SAWYA) Safeguarding Policy

Policy on Safeguarding and Disclosure and Barring Service (DBS) checks 


St Austell Wheelers Cycling Club Committee has considered the British Cycling policies on safeguarding children and vulnerable adults and has taken advice from British Cycling on how the requirement for Disclosure and Barring Service (DBS) checks impacts on club activities. The Committee abides by the policies and has implemented the recommended action in full. 

The Policy recognises that the welfare and interests of children are paramount in all cicumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children.

  • Have a positive and enjoyable experience of sport at St Austell Wheelers Youth Academy in a safe and child centred environment.
  • Are protected from abuse whilst participating in cycling or any other activity run by St Austell Wheelers. 

British Cycling’s policies are available on the British Cycling (BC) website. This policy note summarises the position in relation to SAWYA: 

 The safeguarding policies have been read by committee members and the club’s welfare officer (Mr Paul Craddock) has completed a safeguarding course and DBS check as recommended.  

The requirement for DBS checks depends on whether the activity is a ‘regulated activity.’ A regulated activity involves contact with children and is: 

 Of a specific nature e.g. training, teaching, supervising, advice, treatments or transport provided for the purposes of the activity Or In a specified place e.g. schools, children’s homes and hospitals, juvenile detention facilities, adult care homes. And Occurs once a week or more And/or Occurs on four or more occasions in a 30 day period And/or Occurs overnight between 2am and 6am.

SAWYA, in the committee’s view, provides a regulated activity. BC has confirmed that it holds DBS records for the club’s Level 2 and Level 3 coaches who lead SAWYA. All coaches take responsibility for keeping their DBS and training up to date. 

 Volunteers who help with St Austell Wheelers Youth Academy do not need a DBS check provided that they are supervised throughout the session by someone who has DBS clearance. At SAWYA sessions, the club volunteers are always supervised by the coach in charge who holds a DBS clearance. If, in the future, volunteers take a more involved or lead role, they may need a DBS check. This will be monitored by the Level 2 Coaches. 

 As part of BC’s coaching courses, any new club coach will complete a BC form for a DBS check which BC will action.   

Website Administrators/Forum Moderators

In line with BC recommendations, the club has appointed a Moderator to oversee the club social media usage. The current Moderator has completed the BC DBS check. 

Raising Concerns

Any safeguarding concerns should be raised with the Welfare Officer whose contact details are on the website. If anyone has an urgent concern or thinks a child or vulnerable adult is at immediate risk of harm they should contact the police, local children’s or adult services or the NSPCC.   


The policy will be reviewed a year after development and then every three years, or in the following circumstances:

  • changes in legislation and/or government guidance
  • as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils
  • as a result of any other significant change or event.

 This policy was agreed at the SAW committee on: 15th May 2018.